SMARTLEDGERFirst Accounts
consists of 6 modules, as listed below. To see details of what
functionality is contained within each module, click the module name to
expand/collapse the listing.
- Making sales, collecting
payments & managing your customers.
The
Sales Module provides the functionality needed to manage customer
records,
enter sales transactions, record payments from your customers and,
where necessary, issue credit notes.
Fully
integrated with the Bank & Cash Modules.
Pre or
post-dated
transactions.
Prior
period adjustments
allowed.
Dunning
Messages.
Automatic
VAT calculation.
Multiple
VAT rates per
invoice.
Full edit
& delete
facility on invoices, payments, and credit notes.
Full
on-line customer account
history with drill-down facility.
Ability
to add customer
accounts "on the fly" during transaction entry.
Alphanumeric account numbers
with unlimited number of customers.
Customers
grouped by type -
business or personal.
Full
customer account
edit/delete facility.
Document
Design utility to
create professional quality quotations, invoices, credit notes, and
statements on plain paper.
- Buying
& paying for goods & services, and managing your
suppliers.
The
Purchases Module provides the functionality needed to manage supplier
records, enter purchase transactions, and record payments to suppliers.
Fully
integrated with the Bank and Cash Modules.
Pre
or post-dated transactions.
Prior
period adjustments allowed.
Automatic
VAT calculation.
Multiple
VAT rates per receipt.
Full
edit & delete facility on invoices, payments, and credit notes.
Full
on-line supplier account history with drill-down facility.
Ability
to add supplier accounts "on the fly" during transaction entry.
Alphanumeric
account numbers with unlimited number of suppliers.
Default
expense category by supplier
Full
supplier account edit/delete facility.
- Managing
bank accounts and movements of funds.
The
Bank Module provides functions to manage banking transactions, and to
maintain and reconcile bank accounts.
Fully
integrated with the Purchases, Sales, and Cash Modules.
Pre
or post-dated transactions.
Prior
period adjustments allowed.
Miscellaneous
payments.
Bank
account lodgements.
Bank
account withdrawals.
Full
edit & delete facility on all transactions.
Inter
account transfers.
Interest
& fees entry.
Standing
orders & direct debits by week, month, quarter, half-year, and
year.
Standing
orders & direct debits processed in batch mode.
Bank
interest calculation utility.
Full
on-line bank account history.
Bank
account reconciliation.
- Making
small purchases and managing cash on hand.
The
Cash Module provides functions to manage cash on hand, and to
make petty cash purchases.
Fully
integrated with the Purchases, Sales, and Bank Modules.
Pre
or post-dated transactions.
Prior
period adjustments allowed.
Miscellaneous
payments and Petty Cash Purchases.
Full
edit & delete facility on all transactions.
Inter
account transfers.
Full
on-line cash account history.
- Getting
the information you need to manage your business.
The
Reports Module contains a selection of key reports, with the ability to
add further reports if necessary. Additional reports may be provided by
SMARTLEDGER, or designed by the user, using the integrated Report
Editor.
User-defined
reporting periods.
Reports
to screen, disk file, or printer.
Sales
Report - both summary and detailed.
Customer
History Report.
Outstanding
Sales Invoice Listing.
Batch
printing of Invoices, Credit Notes, & Statements.
Purchases
Report - both summary and detailed.
Supplier
History Report.
Outstanding
Purchase Invoice Listing.
Bank
& Cash Account History Reports.
Bank
Interest & Fees Summary.
Non-invoiced
Purchases Report.
Financial
Summary Report (Mini Balance Sheet and Profit & Loss).
VAT/Sales
Tax Reports - detailed & summary.
Integrated
Report Editor.
- Tools
and utilities to setup your accounts.
The
Setup Module is used to specify general system settings, such as
VAT/Sales Tax rates, Currency rates, Income and Expense Categories, and
the company information, logo, and colour schemes for invoices, etc. It
also contains utilities to control user access, backup and restore your
data, and enable electronic invoicing.
Company
Settings - name, logo, colour scheme, VAT rates Currency Table, etc.
Definition
of Income Categories.
Definition
of Expense
Categories.
Parameters
& cover emails for eInvoicing
Backup
& Restore Utilities.
Purging
of historical data.
Function-by-function
user access control.
Configuration
of startup screen.
Technical
Support - including functionality to provide remote diagnosis and
repair.
In
addition to the module-specific features listed in each of the above
sections, SMARTLEDGERFirst Accountshas
features which are common across all modules, including:
Full lookup facility on accounts, codes, invoices, payments, etc.
Unlimited number of
transactions.
Help prompt, popup help, and
context-sensitive help on all inputs.
Multi-currency capability for all transactions.
System requirements for SMARTLEDGERFirst Accounts are
fairly basic:
Windows
XP, Vista, or 7 - 25Mb of free disk space.
Linux with CrossOver or Wine installed - 25Mb of free disk space.